Member BOOTH FORM
NON-MEMBER BOOTH FORM

2022 TOPS+ Tour Schedule

City      Setup          Show hours Hotel

Montreal
Sheraton Laval,
2440 Laurentian Autoroute, Laval, QC

Jan 24
2:00-7:00 PM
Jan 25
7:00-9:45 AM

January 25

10:00 AM-3:00 PM

Sheraton Laval
2440 Laurentian Autoroute
Booking Information: Room block Jan 23-25
$176/night
Reserve prior to January 6th, 2022, at 1-800-667-2440 or via weblink

Toronto
The  International Centre, Hall 3
6900 Airport Road, Mississauga, ON

Jan 26
2:00-7:00 PM
Jan 27
7:00-9:45 AM
January 27

10:00 AM-3:00 PM

Toronto Airport Marriott

901 Dixon Road, Toronto, ON

Booking Information: Room block Jan 25-27 $145/night

Reserve prior to January 6, 2022 at 1-800-905-2811 or via weblink

Calgary
The Westin Calgary Airport,
671 Aero Drive NE, Calgary, AB

Jan 31
2:00-7:00 PM
Feb 1
7:00-9:45 AM
February 1

10:00 AM-3:00 PM

Westin Calgary Airport
671 Aero Drive NE, Calgary, AB
Booking Information: Room block January 31- February 2, 2022
$119/night
Reserve prior to January 14, 2022
1-800-WESTIN1 or via weblink

Vancouver
Sheraton Vancouver Wall Centre
1000 Burrard St Vancouver, BC

Feb 3
2:00-7:00 PM
Feb 4
7:00-9:45 AM
February 4

10:00 AM-3:00 PM

Sheraton Vancouver Wall Centre
1000 Burrard St., Vancouver, BC
Booking Information: room block February 2-4, 2022
$139/night
Reserve prior to January 11, 2022 via web link
Winnipeg
RBC Convention Centre,
375 York Ave, Winnipeg, MB
Feb 9
2:00-7:00 PM
Feb 10
7:00-9:45 AM
February 10

10:00 AM-3:00 PM

Delta Hotel Winnipeg
350 St Mary Ave, Winnipeg, MB
Booking information: room block February 8-10, 2022
$169/night
Reserve prior to January 18, 2022
844-294-7309 or via weblink

EVENT COST

Five-City Tour COST TOTAL WITH TAXES
MEMBER $6862.50 $7465.55
NON-MEMBER $9922.50 $10,791.20

Costs if exhibiting by city only (not participating in full city tour) as well as for additional booths for five-city tour and single cities

CITY
BOOTH SIZE

FIRST BOOTH ADDITIONAL BOOTHS (if exhibiting in five-city tour) ADDITIONAL BOOTHS (if not exhibiting in all cities)

Montreal
10’ X 8’

M: $1500
NM: $2050
M: $1350
NM: $1850

M: $1450
NM: $1985

Toronto
10’ X 10’

M: $1800
NM: $2410
M: $1450
NM: $2250

M: $1550
NM: $2250

Calgary
10’ X 10’

M: $1500
NM: $2050
M: $1350
NM: $1850

M: $1450
NM: $1985

Vancouver
10’ X 10’

M: $1500
NM: $2050
M: $1350
NM: $1850

M: $1450
NM: $1985

Winnipeg
10’ X 10’

M: $1500
NM: $2050
M: $1350
NM: $1850

M: $1450
NM: $1985

Booth Cost Includes:

  • Pipe and drape: 10’ backwall, 3’ sidewall in all cities except for Montreal (10’ across, 8’ deep)
  • Booth carpet (unless a carpeted ballroom), vacuumed before show opening
  • Light lunch and coffee in the Exhibitor lounge for two staff per booth space (if utilizing a 10’x20’ imprint, four lunches would be provided)
  • Limited overnight security service
  • Computerized on-site registration
  • attendance reports and distributor contact lists with PPPC staff support on-site
  • Lead retrieval app (one SES license included)

For exhibitors participating in the full five-city tour:

  • Limited transportation between cities: one skid per booth space (see Shipping Show Materials for more information)
  • Material handling (drayage from loading dock to booth) for one skid per booth

Booth costs do not include:

  • Excess freight (oversized skids and/or if cities on tour are skipped)
  • Freight for those companies not participating in all five TOPS+ locations
  • Electrical/power supply
  • Internet access (limited Wi-Fi access provided in some venues, but not guaranteed)
  • On-site booth labour
  • Break coverage
  • Carpet under pad
  • Breakfast and snacks at show sites
  • Travel and accommodations

Please note that booth draping will be set up before setup begins at 12:00 pm local time.

ADHESIVES: Removal of tape, tape residue and/or any other adhesive material used to secure booth flooring used by exhibitors may be subject to cleaning fees and billed back to exhibitors. Approved double-sided tape is available for purchase via the decorator and/or facility.

NOTE: TOPS+ only offers the possibility of in-line booths configuration. Islands, peninsulas, and special configurations are not available, including guaranteed corners.

All exhibitors must be available for the full exhibit dates and specific times. Exhibit times are subject to change. No packing is permitted until the official closing time of the exhibit hall.

EXHIBITOR BOOTH PLACEMENT

Exhibitor space will be allocated based on PPPC’s priority points system and will be confirmed prior to the first show. Points are calculated based on the number of years the exhibitor has participated in PPPC tradeshows and the number of years the exhibitor has been a member of the Association. Priority Points do not apply to non-members and as a result, non-members are the last to be assigned booths. Exhibiting companies whose membership has lapsed for longer than one year lose previously accrued priority points. Priority points are available by contacting PPPC Member Services.

SHIPPING SHOW MATERIALS

It is the exhibitor’s responsibility to ship goods to the first show location, as well as from the last registered show location. The transportation of ONE skid/crate per booth space, between cities, is included only for exhibitors participating in the five (5)-city TOPS+ 2022 tour. Exhibitors participating in fewer than five cities are responsible for all freight and drayage charges.

The maximum dimensions of said skid/crate is 4′ x 4′ x 4′ or 64 ft3. Any shipment exceeding these dimensions will be charged an “additional freight fee” as outlined below, at the discretion of the show logistics and transportation manager. If you require your goods to be shipped between cities that you are not exhibiting in, the “additional freight fee” will apply.

Invoices for additional freight charges will be issued at the conclusion of the tour and must be paid within ten (10) business days of receipt.

TOPS+ Official Logistics Carrier

PPPC uses the services of GES Show Services for all TOPS+ transportation of goods. Exhibitors should make advance arrangements directly through GES Show Services.

Additional Freight Charges

The following restrictions apply for each booth. No exceptions will be made.

Additional fees will be charged if any of the following apply:

  • Your skid is over and above your booth allotment; and/or
  • You choose NOT to exhibit in one or more cities on the tour AND have PPPC transport your materials to your next exhibiting city

 

Additional Charges are per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities. For example, if you are a member renting one booth in each TOPS+ city and traveling with two skids (one included plus one additional), you will be invoiced an extra $200 for transport of one extra skid between Montreal and Toronto, $600 for the one extra skid between Toronto and Calgary and $200 for one extra skid between Vancouver and Calgary, while non-members will be invoiced $250 plus $800 plus $250. Applicable taxes will be added.

In example, if you are renting one booth in Montreal and one in Toronto and travelling with 2 skids, members will be invoiced for two skids x $600 plus two skids x $200, while subscribers will be invoiced two x $800 plus two x $200.

OR

One or two extra skids can lead to the use of an additional trailer, which the exhibitor must pay for. Often, at the end of a tour, exhibitors are left with a skid full of materials that travels across the country unnecessarily, at their own cost. Following the show, all charges will be invoiced automatically for ALL shipments that exceed the above specifications. Applicable taxes will be added.NO EXCEPTIONS WILL BE MADE.

It is the exhibitor’s responsibility to plan for the shipment of their materials to the first scheduled show of the tour and back from the last city. Please coordinate shipment details with GES Show Services.

  Member Non-Member
Montreal to Toronto $200 $250
Toronto to Calgary $600 $800
Calgary to Vancouver $200 $250
Vancouver to Winnipeg $600 $800

Please contact GES for additional details and information.

Shipping Labels

Shipping Labels will be available in January 2022: all goods must be labeled clearly identifying the exhibitor and exhibiting show location as shown above. Contact GES to arrange your first and final pick-up.

Shipments delivered by other carriers can unload only after PPPC trucks vacate the loading docks. This may result in extra charges for you. If using the services of a carrier other than GES Show Services, please coordinate your shipment to arrive at above mentioned sites on the morning of the set-up. Please note that an exhibit site may refuse early shipments or charge for storage. If in doubt, contact GES for earliest possible shipment dates.

Advance Warehouse

GES offers an advance warehouse if you must ship early. Please contact GES to make advance warehouse shipping arrangements.

Shipping Liability

PPPC and its directors, officers, members, and contractors are not liable to you for any delay, loss or physical damage that is caused to any goods that you choose to ship with the show carrier. It is your responsibility to ensure you have adequate insurance for your goods. See PPPC’s Show Rules & Regulations for more information on liability and insurance.

Canada Customs

Goods being imported into Canada for display only qualify for duty-free importation under the provision of Tariff item No. 9993.00.00 and full GST relief under Special Authority Code 51. Please contact Jeff Davis of North American Logistics Services by email at jdavis@nalsi.com or by phone at 855-328-2841 or your personal Customs Broker for more information.